Free Invoice Generator with PDF Download
Build a VAT, GST or sales-tax compliant invoice in any of 23 currencies, then download a real multi-page PDF. Templates, saved clients, mixed tax rates and payment terms — all in the browser, with nothing uploaded to a server.
Invoice details
Auto-fills from terms — override it if you negotiated something custom.
Line items (1)
Leave a row's tax box empty to use the default rate. Set one row to 0% and another to 20% to handle mixed-VAT or exempt-line invoices.
Discounts, shipping & deposit
Recording a deposit turns the invoice into a proforma-style request for the remaining balance.
Notes, terms & payment details
Subtotal
$0.00
Sales Tax
$0.00
Total
$0.00
Amount due
$0.00
Live preview · A4
794×1123px| Description | Qty | Rate | Amount |
|---|---|---|---|
Item description | 1.00 | $0.00 | $0.00 |
Shown at 100% to fit. Downloads render the full 794px page.
Real Invoices, With the Arithmetic Shown
Every figure below is a genuine billing scenario, not filler. Pick one to see exactly how the line items, the tax split and the total were worked out — and the one mistake that invoice was specifically designed to avoid.
UK agency, mixed VAT rates, deposit taken
A three-person brand studio billing a coffee roastery. The retainer and design work are standard-rated at 20% VAT. The stock photography licence is a single commercial use, which their accountant advised should be zero-rated — so the invoice carries two different tax rates.
Brand identity workshop — two full-day sessions
£850.00 · taxed at 20%
Logo suite (3 lockups + horizontal mark)
£2,400.00 · taxed at 20%
Packaging design retainer — month 1
£1,750.00 · taxed at 20%
Stock photography licence (web + print, 2 years)
£620.00 · taxed at 0%
Why it matters
The 5% loyalty discount comes off the taxable base before VAT is calculated — VAT is £1,170.00 × 0.95 = £1,111.50, not £1,170.00. Charging VAT on the pre-discount figure is one of the most common errors on UK invoices.
What Actually Makes an Invoice Valid
The list below is the intersection of what the EU VAT Directive, UK VAT rules and common GST/sales-tax regimes require. Tick them off as you review an invoice — most rejected invoices fail on one of the first four.
0 of 12 confirmed
Standard Indirect Tax Rates, Country by Country
Set the rate and the correct label in one click from the generator's tax region preset. These are the headline rates — reduced, exempt and zero-rated cases exist in every jurisdiction listed.
United Kingdom
Standard VAT
Germany
MwSt
France
TVA
Netherlands
BTW
Ireland
VAT
Spain
IVA
Italy
IVA
Switzerland
VAT
United States
Sales Tax — state and county
Canada
GST federal, or HST by province
Australia
GST
New Zealand
GST
India
GST — CGST + SGST, or IGST
Pakistan
GST; reduced 5% / 10% on some goods
United Arab Emirates
VAT
Saudi Arabia
VAT
Singapore
GST
Japan
Reduced 8% on food and newspapers
Brazil
ICMS by state; PIS/COFINS separate
Mexico
IVA
Nigeria
VAT
Kenya
VAT
This table is a starting point, not tax advice. US sales tax depends on your state, county and city; Indian GST depends on the slab and the supply type; Brazilian ICMS changes per state; several countries apply reduced rates to food, books, transport and energy. Confirm your own position before invoicing, and check that the registration number printed on the invoice is the one your authority issued you.
Why your invoice number matters more than you think
An invoice number is not cosmetic. It is the primary key of your sales ledger — the thing your accountant, your tax authority and your client all use to point at one specific supply. The rules are short, strict, and almost entirely about consistency:
- It must be unique. Two different invoices can never share a number.
- It must be sequential. Gaps are far more defensible than out-of-order numbering — a cancelled invoice should be visibly voided, not deleted.
- It should never be reused, even for a different client or a different year.
- Never reset the counter mid-year. INV-2026-014 must never become INV-2026-001 again.
Build a numbering scheme
The generator's Next button walks this exact pattern, and stores the sequence in your browser so it keeps going next month.
INV-2026-001
Prefix + year + zero-padded sequence keeps the number sortable and gap-detectable.
Not all schemes are equal. A pure counter ("1, 2, 3") works but tells you nothing at a glance. Prefix-plus-year-plus-padding is the most common choice for a reason: it is human-readable, sorts correctly in a spreadsheet, and makes an obvious gap visible.
Choosing Payment Terms That Get You Paid
Terms are a negotiation, but they are not arbitrary — they follow the buyer's own payment cycle. Offer terms your client can actually process, and a 30-day invoice gets paid in 30 days instead of being buried in a queue.
Where This Fits Against Free and Paid Tools
To be straight about it: this generator does not collect payments, send reminders or sync to accounting software. Those are real advantages of paid suites, and no free tool pretends otherwise. What it does offer is a genuinely complete, tax-correct invoice with a real PDF and no account — for the large majority of invoices anyone actually raises.
| Capability | This generator | Typical free generator | Paid invoicing suite |
|---|---|---|---|
| Cost to start | Free, no account | Free, often email-gated | Free tier, then from ~$15/mo |
| Real PDF download | Often print dialog only | ||
| Watermark | None | Sometimes, on the free tier | None on paid plans |
| Per-line tax rates | Single rate for the whole invoice | ||
| Deposit / balance due | Rarely | ||
| Amount in words | Rarely | Usually | |
| Currencies | 23, locale-formatted | Usually 1–3 | 100+ |
| A4 and Letter export | Varies | ||
| Saved client records | Usually behind a signup | ||
| Recurring / automated billing | Manual, but number + client are saved | No | |
| Online payment collection | No — payment details only | No | |
| Invoice tracking and reminders | No | No | |
| Accounting software sync | No | No | Usually |
| Client data leaves your device | Never | Often, for templates | Yes |
The honest summary: if you invoice occasionally, or you simply do not want your client's billing details sitting on someone else's server, this is the right tool. If you need automated reminders, card payment capture or direct sync into Xero and QuickBooks, a paid suite will serve you better — and this tool will not pretend otherwise.
Questions People Actually Ask
The short answers to the questions that come up most when people set up invoicing for the first time.
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